1. Introduction

1.1          The Air & Space Power Association is a trading name for APA Associated Enterprises Ltd and The Air Power Association Ltd.  This policy applies to both entities described here as ASPA.

1.2    This Privacy and Cookies Policy sets out the privacy policy of ASPA.  For the purpose of the GDPR, the data controllers are APA Associated Enterprises Ltd and The Air Power Association Ltd.

1.3   ASPA is committed to protecting the privacy of its users and the purpose of this Privacy Policy is to describe to you how ASPA will use personal information about you that is submitted to ASPA.

1.4     By providing your personal information to ASPA, you consent to the collection and use of it and any other information provided to ASPA in accordance with this Privacy Policy. If at any time you wish to change the uses of your personal information to which you have consented, please contact us at info@airspacepower.com.

1.5   ASPA may revise this Privacy Policy at any time by posting an update on its website(s). Please ensure that you check this website and any other ASPA website(s) you use from time to time to review the current Privacy Policy and to update your preferences. This Privacy and Cookies Policy was last updated in January 2020.

2. Collection of Personal Information

2.1     The types of personal information collected and stored by ASPA might include your name, date of birth, e-mail address, postal address, telephone number, fax number and credit/debit card details (to the extent permitted by the GDPR and related legislation (“the GDPR”).

2.2     ASPA (or any of its sub-contractors) may collect personal information about you in the following ways:

any data which you provide when you complete and submit an application to ASPA to register on its website(s) or receive email alerts or other communications from ASPA;

any data that you provide via postings to forums and blogs and any other posting that you make to an ASPA website (in such circumstances the information posted by you will, of course, also be available to users of the website throughout the world);

during any transaction with us; and

any other data which you provide to ASPA when you enquire about our activities, email, telephone or write to us or otherwise provide us with personal information.

2.3     ASPA (or any of its sub-contractors) may also receive information about you from third parties, for example a friend who wants to tell you about one of our websites.

3. Storage and retention of your information

3.1     ASPA will keep your information on a secure server. The technology that ASPA uses and the security policies which ASPA has implemented are intended to safeguard your information from unauthorised access and improper use.

3.2     ASPA will keep your information (to the extent permitted by the GDPR) to enable ASPA to use it for the purposes described in this Privacy Policy.

4. Use of Your Information

4.1     ASPA may use your personal information (subject in each case to the requirements of the GDPR) for the following purposes:

administering your website account(s) and otherwise in connection with any service for which you have provided your information, including any email alerts, transactions with us and competitions and promotions that you take part in;

responding to any enquiry you make;

sending you newsletters and/or alerts and information in connection with ASPA’s services (in all formats eg post, email, text);

subject to your consent, sending you information about any third party’s future services (in all formats to which you have consented eg post, email, text); and

for generating aggregated statistics about users, traffic patterns etc of the ASPA website(s) and other services and developing ASPA ‘s marketing plans.

4.2.     ASPA may also disclose your information (subject in each case to the requirements of the GDPR) as follows:

if you have given your consent for ASPA to do so, to other selected organisations to enable them to contact you or send you information by post, telephone and/or email;

to any service providers, sub-contractors and agents appointed by ASPA to perform the above functions on its behalf and in accordance with its instructions;

to third parties selected by ASPA as part of aggregated and anonymised statistics about users, traffic patterns etc of the ASPA website(s);

to such individuals and/or bodies as necessary to ensure ASPA ‘s compliance with any applicable law, regulation, legal proceeding or governmental request;

where you post material that does or may constitute a criminal offence, breach the rights of a third party, give rise to a civil action or breach the Terms & Conditions of the applicable website and as otherwise necessary to protect the rights, property or safety of ASPA and its customers), to any relevant authority or third party requiring ASPA to disclose the identity of or locate anyone posting such material on an ASPA website;

to any individual making a subject information request to ASPA; and

to the relevant security services should there be any reason to suspect any threat to an ASPA event.

4.3     In the event that ASPA (or a relevant part of ASPA) is acquired by or merges with another company, your personal information may be passed to the purchasing/merging company amongst the transferred business assets. This will enable your relationship to continue with the relevant ASPA business despite the change of ownership. Your personal information may also be passed (on a confidential basis) to companies with whom ASPA is negotiating such a sale/merger as part of the verification exercise carried out on ASPA by the third party.

4.4     In processing your information in accordance with the above, ASPA may (to the extent permitted by the GDPR) send it outside the European Economic Area (“EEA”). ASPA will take all reasonable steps to ensure that in such circumstances your data is treated securely and in accordance with this Privacy Policy but your attention is drawn to the fact that the laws of countries outside the EEA may provide lesser protection to your information than the UK. When you submit your personal information to ASPA you consent to the transfer of your information outside the EEA unless you specifically indicate otherwise.

5. Cookies

5.1 What is a cookie?

A cookie is a small text file that’s is stored on the web browser of your computer or mobile device by a website’s server.  The information that is stored on the web browser of your computer or mobile device by a website’s server.  The information that is collected is unique to you and only the server that delivered the cookie will be able to retrieve or read its contents.

5.2 The benefits of cookies

Cookies are often used to enhance your experience on a website as they can remember information about your visit, such as your personal preferences.  Foe example, cookies are used when you create an account with a website so that information about you can be remembered saving you time on your next visit.

5.3 How we use cookies

We use traffic log cookies (via Google Analytics) to identify which pages are being used.  This help us analyse data about web page traffic and improve our website in order to tailor it to customer needs.

All other cookies on the website are ‘essential’ to allow the website to function properly and there will not be disabled.

You can choose to accept cookies by clicking on the button found across the bottom of this website.  If you do not want to, please navigate away from this website, if you choose to continue viewing the website cookies will still be activated.  To learn more about how to disable cookies or opt out of their usage please visit www.aboutcookies.org.

Please be aware that by declining cookies, this may prevent you from taking full advantage of the website.

6. Third Party Websites

Please be aware that ASPA does not control and is not responsible for websites that are referred to or linked from its own websites and that use of your personal information on these websites is not subject to this Privacy and Cookies Policy.

7. Registration

7.1     To access certain parts of the ASPA websites, ASPA may require you to register and provide certain information about yourself.

7.2     You are reminded that in addition to the provisions of this Privacy and Cookies Policy, where you register you also agree to:

provide true, accurate, current and complete information about yourself as prompted by the relevant registration form (such information being the “Registration Data”); and

maintain and promptly update the Registration Data to keep it fully up to date.